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Privacy Policy – Mikan Tattoo | Southampton Tattoo Artists

Privacy Policy

Version 1.0 — Last updated: 11 May 2025

Table of Contents

1. Introduction

1a. This Privacy Policy outlines how Mikan Tattoo Limited (“we”, “our”, or “us”) collects, uses, and protects your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1b. We are committed to safeguarding the privacy of all clients and visitors. This document explains how and why we collect your information, the lawful bases for doing so, and how you can control or request access to your data.

2. Scope of This Policy

2a. This Privacy Policy applies to all personal data processed via our website, in-studio interactions, booking systems, contact forms, and marketing channels.

2b. It applies to all clients, prospective clients, website visitors, and anyone who submits personal data through our site or services. It does not apply to staff or contractors.

3. Who We Are

3a. Mikan Tattoo Ltd
Company Number: [Insert Registered Number]
Registered Office: 70 Above Bar Street, Southampton, SO14 7DT, United Kingdom

3b. You can contact us with data-related concerns at info@mikantattoo.co.uk.

4. Data We Collect

4a. Identity Data: Name, date of birth, photo ID (if required for age verification).

4b. Contact Data: Email address, phone number, postal address, and emergency contact details.

4c. Medical & Consent Form Data: Health disclosures, allergies, and other voluntarily provided medical information; signed consent forms, including timestamps.

4d. Payment & Transaction Data: Booking fees, card transactions (processed via Stripe or other providers – we do not store full card numbers). All payment data is encrypted and transmitted securely using SSL.

4e. Photographic Content: Tattoo photographs taken with your verbal or written consent for portfolio and social use.

4f. Website Usage Data: IP address, device type, browser type, interaction logs, and cookies.

5. How We Collect Data

5a. Directly from you via booking forms, consent forms, online orders, emails, or in-person discussions.

5b. Automatically via cookies, analytics tools (e.g. Google Analytics), and embedded tracking technologies.

5c. From third-party platforms like payment processors or appointment tools.

6. Legal Basis for Processing

  • 6a. Consent – For photography, marketing, or non-essential cookies.
  • 6b. Contractual necessity – To process your booking or deposit.
  • 6c. Legal obligation – To comply with health and safety or HMRC requirements.
  • 6d. Legitimate interest – For portfolio building, studio analytics, or service optimisation.

7. How We Use Your Data

7a. To process bookings and deliver tattoo services

7b. To verify age and medical suitability via consent forms

7c. To process secure payments and track deposits

7d. To communicate important updates or appointment reminders

7e. To feature completed work on social media/portfolio (with consent)

8. Sharing Your Data

8a. We only share data with trusted third-party processors under data processing agreements. These include:

  • Stripe (Payment Processing) – stripe.com/gb/privacy
  • PayPal (Payment Processing) – paypal.com/privacy
  • Fresha or similar booking platforms
  • Email delivery services (e.g. Outlook, Mailchimp)
  • Website hosting and security providers

9. International Transfers

9a. We do not currently transfer your personal data outside of the UK or EEA. If this changes, we will ensure appropriate safeguards such as Standard Contractual Clauses are used.

10. Data Security

10a. We implement industry-standard security including HTTPS encryption, limited access controls, secure backups, and form data expiry systems. Any breach will be investigated and reported to the ICO if applicable.

11. Data Retention

11a. Consent forms: Retained for up to 5 years to comply with insurance and liability obligations.

11b. Booking information and medical data: Up to 3 years after your last appointment.

11c. Analytics/cookie data: Typically 12 months unless manually deleted.

11d. You may request erasure sooner unless retention is legally required.

12. Your Rights

  • 12a. Right to access your personal data
  • 12b. Right to request correction or deletion
  • 12c. Right to withdraw consent at any time
  • 12d. Right to object to certain processing
  • 12e. Right to lodge a complaint with the ICO (ico.org.uk)

13. Cookies & Tracking

13a. We use cookies for basic site functionality and anonymous analytics. Cookies will not collect personally identifiable information unless you opt in.

13b. You may manage cookies through your browser settings or opt-out via our cookie banner.

14. Under 18s

14a. We do not tattoo or knowingly collect data from anyone under 18. If submitted in error, this data will be deleted immediately.

15. Policy Updates

15a. This privacy policy will be reviewed annually or upon major changes to our services. Last reviewed: 11 May 2025.

16. Contact Information

16a. If you have questions about this policy or how we handle your data, please email info@mikantattoo.co.uk.

Version History

Version 1.0 – Published 11 May 2025